Workshop,
Institute and Conference Services (WICS)
WICS provides fee-for-service technology for classroom presentations
where the audience in question is neither faculty, staff, nor students
of Georgetown University.
Because CETS' primary mission is to provide technology for regularly-scheduled
Main Campus classes of Georgetown
University, WICS is limited, lest it interfere with that mission.
This page details WICS, and the procedures
patrons should follow to obtain service.
All questions about CETS Workshop, Institute and Conference Services
should be directed to John
Steitz, (202) 687-2509, or Mark
Cohen,
(202) 687-7610.
Service Locations for Conferences and Workshops
Service Times for Conferences and Workshops
Service Procedures for Conferences and Workshops
Fees for Workshop, Institute and Conference Services
Service Locations for Conferences and Workshops
CETS will provide equipment to conferences and workshops which have
been assigned space on the Main Campus by the Office of the University
Registrar, or the Office of Campus Activity Facilities. CETS will
not provide service to departmental conference rooms, offices, or
other spaces on campus not scheduled by either of these offices.
Year-round Service: CETS provides year-round service to conferences
and workshops in multiple-media classrooms, where technology is permanently
installed. A list of these classrooms and seminar rooms is attached.
CETS also provides year-round conference and workshop services in
the ICC Auditorium and ICC Galleria.
Limited Service: During the Summer Term, University Breaks and Intersessions,
CETS will provide technology for other locations, once the needs
of scheduled classes have been met:
Delivery Service - CETS will delivery technology and media to classrooms
and seminar rooms in the following buildings: Healy, ICC, New North,
Reiss, St. Mary’s, Walsh, and White Gravenor. In each of these
buildings, CETS will deliver equipment to any classroom or seminar
room scheduled by the Office of the University Registrar, with elevator
access. Equipment available for delivery include: VHS videocassette
players and TV monitors, DVD players and TV monitors, classroom computers
and computer projectors, audio cassette players, audio CD players,
35 mm slide projectors, and 16m film projectors. In limited locations,
CETS can also deliver document cameras and interactive white boards.
Loan Service - In spaces that do not contain built-in technology,
and where delivery of equipment is not practical, CETS will make
available portable equipment, which conference organizers may pick
up from, and return to, ICC 121 during CETS hours. Subject to availability,
patrons may borrow classroom computers and computer projectors, audio
cassette players, audio CD players, 35 mm slide projectors, and 16m
film projectors from ICC 121.
During the Fall and Spring Academic terms, there is no delivery
or loan services for conferences and workshops outside of multiple-media
classrooms and the ICC Auditorium and Galleria.
Service Times for Conferences and Workshops
CETS provides service to conferences and workshops only during its
hours for classroom services:
Classroom Services ICC Service Desk
Monday through Thursday: 8:00 a.m. - 10:00 p.m. 9:00 a.m. - 8:00
p.m.
Friday 8:00 a.m. - 8:00 p.m. 9:00 a.m. - 6:00 p.m.
Saturday 8:30 a.m. - 6:30 p.m. 10:00 a.m. - 6:00 p.m.
Sunday [Closed on Sundays during Summer, 2003]
Service Procedures for Conferences and Workshops
1) Patrons must first request classroom or seminar room space from
the Office of the University Registrar, or the Office of Campus Activity
Facilities.
Note: Reservation of classroom or other space does not, by itself,
constitute reservation of classroom technology.
2) Patrons must then request technology services from CETS a minimum
of ten business days prior to the start of the first session of their
conference or workshop. Patrons may request service by completing
and submitting to CETS the CETS Conference and Workshop Services
Information Form.
Fax number: (202) 687-5879
Mailing address:
Classroom Educational Technology Services
121 ICC, Georgetown University
37th & O Streets, NW
Washington, DC 20057
Fees for Workshop, Institute and Conference Services
Full Day Half Day or
Evening
Smart classroom
(fully equipped with computer and projection system) $250.00 $200.00
Classroom with installed projection equipment $200.00 $150.00
e-Classroom (Interactive computer lab) $400.00 $300.00
Voice Amplification System (ICC Auditorium and
Galleria, only; not including technician time) $100.00 $ 75.00
Computer and video projector delivered to a classroom $200.00 $150.00
Delivery of all other audio-visual equipment $150.00 $100.00
[up to three items]
Patron pick-up of audio-visual equipment $ 50.00 $ 25.00
[two items/ one cart]
Technician (labor including set-up, testing, and closing) $35.00
for first hour,
$25.00 for each additional hr.
Flat fee for any service outside of CETS classroom service
hours: $ 100.00 per day
- Fees for delivery and use of built-in equipment include a total
of one hour of technician time ($35.00 first hour) for set-up or
preparation prior to the program and tear-down/lock up after the
program. Each additional hour for each additional technician costs
$25.00.
- Technician time is charged in half-hour increments for the full
duration of any program in the ICC Auditorium or Galleria.
- Conference organizers will be held liable for any costs incurred
by CETS for misuse or non-return of equipment. This includes labor
costs for CETS staff, and expenditures for the repair or replacement
of equipment.
