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Institutional Repository Submission Instructions and Guidelines

 

Institutional Repository Submission Instructions 

Any Georgetown University faculty member can submit their scholarly work to the institutional repository in these easy steps. If you are a student, staff member, or unaffiliated researcher with an interest in depositing content in the repository, please contact the DigitalGeorgetown team directly for a consultation. 

Before you begin, make sure you have the following:

  • A digital copy of your article, book chapter, or other scholarly product. Your manuscript copy of the article is preferred over the published version.
  • Any descriptive information you have about the item, such as the abstract or relevant keywords.

1. Log in to DigitalGeorgetown.

DG login screenshot

Once you've logged in, choose Submissions on the right side.

DG submission button

Click "start another submission" from the Submissions and Workflow Tasks area

start new submission screenshot

From the dropdown menu select "Georgetown University Institutional Repository> Institutional Repository Submissions". Click "Next"

submission collection dropdown screenshot

2. Fill out the submission form with information about your submission.

Please provide accurate, thorough information about where and when your submission was originally published, what publisher you worked with, and any information you have on hand about the rights status of your submission. Fields marked with an asterisk denote mandatory information. Click "Next" at the bottom of each page to advance to the next step in the submission process. 

Item submission metadata entry screenshot

item description screenshot

3. Upload your file(s).

DigitalGeorgetown can accept a variety of scholarly materials, including articles and journal articles, supplemental data sets, audio files, video files, and more, and can support most common file types for documents and media. Please refer to our Frequently Asked Questions page for more information.

item upload screenshot

4. Review your submission.

Check for errors or missing information, and agree to the terms of our license agreement. Click "Next" at the bottom of this page.

review submission screenshot

Finally check the box to grant publishing permission in DigitalGeorgetown and click "Complete Submission".

license screenshot

After submitting materials to the repository, our team will begin working on the submission--verifying rights, preparing the file submitted, adding and editing metadata, and moving the repository copy of the work to the appropriate department. If there is an issue with your submission--for example, publisher restrictions prohibiting the posting of your work in a repository--a member of our team will reach out to work directly with the author on ways to proceed. 

If you've any questions or need additional support from our team, please email digitalscholarship@georgetown.edu.