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Maryland Province Archives - Access Policies

IMPORTANT: Researchers should note that the Archives of the Maryland Province of the Society of Jesus are currently being re-processed and digitized. While the bulk of the material remains accessible, select portions will be periodically unavailable. Researchers are encouraged to consult Booth Family Center staff well in advance of visiting to ensure availability of materials.

Georgetown University Library and the Maryland Province are committed to providing access to the Maryland Province Archives to scholars, the public and especially to descendants of the Georgetown 272. Approximately 131 linear feet of records of the Maryland Province, housed in 224 manuscript boxes, are processed. Descriptions of this material are available in the finding aid. Researchers may view these materials in the Paul F. Betz Reading Room of the Booth Family Center for Special Collections.

Access to the Archives is governed by the Maryland Province and is subject to all Library and Special Collections policies and procedures in addition to the specific guidelines below. These guidelines are a summary of access policies — the Archives may include materials that fall outside the scope of these general guidelines. For information on access to specific materials, please contact the Special Collections staff.

Guidelines Summary

  • All Archives materials dated or bearing solely on events occurring before January 1, 1940, shall be open for review unless otherwise restricted, subject to Library policies and procedures.
  • All unpublished Archives materials dated or bearing solely on events occurring on or after January 1, 1940, shall be open for review upon request subject to a decision by the Provincial or someone designated by the Provincial.
  • Researchers may quote from the materials.
  • Researchers may take their own photographs of the material for scholarly and research purposes. Allowing photographs is not an authorization to publish or to deposit the material in another library or archive.
  • Written permission from the Maryland Province is required for the publication of substantive portions of any material or publication-quality reproductions of any material.
  • Material not yet processed is not available to researchers; permission will not be granted to access any unprocessed material.
  • Audiovisual, microfilm and other material in the Archives, the original of which is held in another archive, may be consulted and transcribed only. Written permission from the archive holding the original material is required for any duplication, reproduction, or publication of that material.

Use the Permission Request Form to request permission (i) to access any restricted processed material or (ii) to publish reproductions or quote substantive portions of the material. Send the completed form by email to Rev. Thomas M. McCoog, S.J (tmmccoog@gmail.com) with a copy to the Booth Family Center for Special Collections (speccoll@georgetown.edu).