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Access Guidelines for the Maryland Province Archives at Georgetown University Library

The Maryland Province Archives is on deposit at Georgetown University and is the property of the Maryland Province of the Society of Jesus. Access to the Archives is governed by the Maryland Province. As stewards of the Archives, the Georgetown University Library’s Booth Family Center for Special Collections is responsible for managing access to the material based on policies set forth by the Maryland Province.

The Maryland Province Archives represents a crucial primary source for the study of the Society of Jesus from its arrival in the English colonies in 1634 through its expansion along the eastern seaboard, and, more broadly, for the study of Catholicism in America; the history and development of Georgetown University; and of particular significance and interest at the current time the Jesuits’ and Georgetown University’s connection to slavery, most notably the documentation of the 1838 sale of 272 slaves by the Maryland Province, proceeds of which benefited Georgetown College (now Georgetown University). The Georgetown Slavery Archive, a project initiated by the Archives Subgroup of the University’s Working Group on Slavery, Memory and Reconciliation, currently is digitizing and making available online relevant documents from the Maryland Province Archives and elsewhere.

Georgetown University Library and the Maryland Province are committed to providing access to the Maryland Province Archives to scholars, the public and especially to descendants of the Georgetown 272. To date, 71 linear feet of records of the Maryland Province, housed in 136 manuscript boxes, are processed and available for research. Descriptions of this material are available in this finding aid. Researchers may view these materials in the Reading Room of the Booth Family Center for Special Collections. General policies for using Special Collections can be found here.

Guidelines

  • All processed material dated beyond 60 years prior to the current year is open and available to researchers and does not require permission to access. For example, processed materials sought in 2017 would be available to researchers from 1957 or earlier.
  • All material dated within 60 years of the current year, or otherwise restricted for reasons of privacy or confidentiality, is closed to researchers unless the Maryland Province grants special permission in writing.
  • Unprocessed material is restricted temporarily until archivists can adequately organize and describe the material according to customary protocols of the Booth Family Center for Special Collections, and produce an online finding aid for researchers.
  • Researchers may take their own photographs of the materials without special permission.
  • Researchers may quote from the materials without special permission.
  • Publication of substantive portions of any document or publication-quality reproductions of any document requires written permission from the Maryland Province.
  • Requests for permission to access any restricted processed material, as identified above, or to publish reproductions or quote substantive portions should be directed in writing to Thomas McCoog, S.J., Archivist of the Maryland Province of the Society of Jesus, at tmmccoog@gmail.com.

October 15, 2017